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Poland: B2B e-invoicing requirement becomes mandatory

The government of Poland is switching to stricter E-Invoicing requirements by making B2B mandatory. Poland already introduced their interest in E-Invoicing some years ago by building the PeF platform for voluntary B2G E-Invoicing. Now, Poland will no longer accept paper invoices for B2B transactions in the future.

Poland recently received approval from the European Union for mandatory B2B E-Invoicing as of 2023. However, the delayed approval caused some issues regarding the timing and definition of the process and solution. The Polish Ministry of Finance has not yet officially communicated it, but it is expected that the deadline for the B2B requirement will be postponed from January 1st to April 1st, 2023.

Read more about the delayed approval from the EU.

The Polish government is currently still working on the final legal and technical process regarding the B2B E-Invoicing requirement. Therefore, the content of the requirement is not yet fully known. The KSeF, the national B2B E-Invoicing system platform, has been made available on April 7th, 2022. This means that companies are now able to test electronic invoices.

The National System of e-Invoices (KSeF) will use the pre-clearance model of other countries, such as SDI Italy. This means that the e-invoices on the KseF system will be validated, time-stamped and provided with a unique code before they are sent to the Polish customers.

Poland KSeF Taxpayer Application Timeline

What will SAP's solution for Poland B2B e-invoicing look like?

SAP is currently still working on a Document Compliance solution for the B2B E-Invoicing requirement in Poland. They announced that the solution will only be made available as of January 2023 since the content of the requirement has not yet been defined by the Polish government.

However, the initial plan is to cover invoices from SD and FI-AR. There is no plan to support Real-Estate Invoice because this module was not localized for Poland. Indicating that the law requirements will be followed, and updates will be given through announcements.

How could PIKON help you?

With our Competence Center for Legal Requirements, we are a strategic partner who ensures that your SAP system and business processes meet different country-specific legal requirements in the long run. We have a team of experts that combine SAP expertise and in-depth knowledge of the end-to-end legal process as well as technical requirements of E-Invoicing and E-Accounting regulations all over the world. 

We have gathered this experience through our many SAP Document Compliance and local implementation projects all around the world. Some examples are SDI in Italy, SII in Spain, CFDI and Complemento de Pago in Mexico, RTIR and EKAER in Hungary, XRechnung in Germany, the different legal requirements in Turkey, etc. We have also developed our own compliance SAP Add-Ons e.g. MTD VAT in the UK and the VAT Whitelist in Poland.  

Furthermore, we always keep an eye on new and changing legal requirements and inform our customers when action is needed. This ensures that your company doesn’t need to follow up on all the legal requirements yourself, and you can concentrate on your daily business.

Contact us!

Do you have any questions about the Polish E-Invoicing regulations?
Or are you interested in a system demo regarding the E-Invoicing flow?

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About the author
Myriam Alicata
Myriam Alicata
I am active as a SAP ERP Consultant at PIKON Benelux in Genk, Belgium. Within our PIKON group, my focus is on the SAP SD and MM modules. Within our PIKON group, I am part of the Competence Center for Legal Requirements. With my knowledge and experience gathered through different customer projects, I aim to find the right solution for our customers.

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